There are no one size implements all ERP system. Each business has different competing profiles, customer mixes and business standards that make for an extensive range of solutions.
A good ERP option will offer a suite of business management tools such as CRM, web hosting, e-commerce platform, a tasking system, a shipping manager, email marketing, etc. However, too many additional bells and whistles may cut back revenue.
As a small business, you want to invest in the most cost-effective solution that meets your needs fits your industry and is manageable. There are different circumstances to consider when choosing which ERP is best for you and your business.
Ease of Use:
Consider the learning curve involved. Is it user-friendly? What would be the amount of training required? Modern ERP solutions come with sensitive user interfaces and can easily integrate with most business tools such as Microsoft applications and Google.
Does the software accommodate increasing business models? Do the software utilization, platform and user count adapt to business growth? The system should be scalable to your business goals.
While most of the sophisticated enterprise-scale software will be too bulky and expensive, the ‘freemium’ software (small, basic packages) will be too tough to scale as your business grows. It is essential to select an ERP solution with the features that best align with your business objectives.
Highly customized systems will generate a higher cost, so think before you customize. Design a workflow and ask the vendors to run demos based on your specifications. It is important to see first-hand how a critical ERP system will function within your business.
Cloud or On-premise Platform:
Traditionally, on-premise systems required expensive licensing costs and large initial investments. Now with the emergence of cloud ERP solutions, an affordable ‘pay-per-transaction’ pricing model is now available to smaller businesses and start-ups. This minimizes the risk of you purchasing an inadequate solution that is too powerful for your needs.
For some companies, it may be important to have the solution be in-house and installed on an internal server, while others may favor a web-based solution that is more mobile and can be obtained through tablet and mobile devices. Determine which option best suits your company objectives.
The Frequency of Upgrading:
Be aware of the support guarantee regarding mandatory upgrades. Unless you are purchasing additional components for your software, make sure enhancement fees are locked in and don’t increase with developments and future releases. Also, consider the ease of upgrading; a cloud platform may provide faster and automatic updates while an on-premise update may involve more work.
Security Measures :
Assure that the security of your data is as much of a priority to the vendor as it to you. Be aware of how to manage and determine different access and authorization roles in the system to prevent data violations. Make sure passwords are strong and securely encrypted. Also, ask the vendor what security measures are employed for integrating third-party products.
Support Service :
Take into account how the vendor offers much support and find out if there are any additional fees involved in troubleshooting your system. The vendor should also have plenty of personnel to assist with setting up and maintenance of your ERP Software India.
Also, software buyouts and partnerships are now more commonplace. Protect yourself against a situation in which the supplier management changes and make sure they guarantee support for a certain extent of time on currently implemented products.
Total Cost of Ownership:
The goal here is to maximize your ROI. The costs associated with purchasing software can be confusing. Sales reps are known to downplay the costs and risks involved. Be clear on what the costs for the software, implementation, maintenance, customization, training, support, hardware and updates will entail. Determine the pre and post implementation expenses and project these costs for the next 5-10 years.
Once you understand what you are after and what your business processes are, you can ask more targeted questions about the ERP software you want. You can opt for ERP Software for Manufacturing Industry.